WASHINGTON (REUTERS) - One day before US President-elect Donald Trump's first meeting with a foreign leader, Japanese Prime Minister Shinzo Abe, Japanese officials said they had not finalised when or where in New York it would take place, who would be invited, or in some cases whom to call for answers.
Uncertainty over the talks shows the difficulties in turning Mr Trump from a freewheeling businessman into a sitting president with a watertight schedule and a fully functioning administration by his inauguration on Jan 20.
Japanese and US officials said on Wednesday the State Department had not been involved in planning the meeting, leaving the logistical and protocol details that normally would be settled far in advance still to be determined.
"There has been a lot of confusion," said one Japanese official.
The meeting was only agreed to last week and Mr Trump and his advisers have been busy in meetings at his headquarters in Manhattan's Trump Tower in recent days to work out who gets which job in the new administration.
While world leaders sometimes hold loosely planned bilateral meetings at regional summits, it is unusual for foreign leaders to hold high-level diplomatic talks in the United States without detailed planning. Mr Abe is on his way to an Asia-Pacific summit in Peru.
State Department spokesman John Kirby said that to his knowledge, Mr Trump's transition team had not been in contact with the department either to discuss the transition of government or to seek information ahead of his meetings with foreign leaders.
Mr Trump is expected to use the Abe meeting to reassure Japan and other Asian allies rattled by his campaign rhetoric, advisers to the President-elect said.
But Mr Trump, a brash outsider with no diplomatic or government experience, and Mr Abe, a veteran lawmaker, have differences on policy issues such as free trade.
Several Trump aides did not immediately answer requests on Wednesday for comment about the Abe visit or contact between the transition team and the State Department.
Speculation about top appointments to the Trump administration has intensified since the head of the team overseeing the transition, New Jersey Governor Chris Christie, was fired last week.
Mr Trump on Wednesday denounced reports of disorganisation in the team, singling out the New York Times for saying world leaders have had trouble getting in touch with him.
Mr Trump took to Twitter to list several world leaders he had spoken with since his upset victory over Democrat Hillary Clinton in the Nov 8 presidential election.
The Republican real estate magnate said he had received and taken "calls from many foreign leaders despite what the failing #nytimes said. Russia, UK, China, Saudi Arabia, Japan".
The Times, a frequent target of Mr Trump's Twitter blasts, said on Tuesday that US allies were "scrambling to figure out how and when to contact Mr Trump" and blindly dialling in to Trump Tower in New York to try to reach him.
The newspaper said Mr Trump was working without official State Department briefing materials in his dealings with foreign leaders.
"The failing @nytimes story is so totally wrong on transition," Mr Trump tweeted, without specifying what it was in the article that was incorrect. "It is going so smoothly. Also, I have spoken to many foreign leaders."
Mr Trump and Vice President-elect Mike Pence had spoken to 29 foreign leaders, the transition team said on Wednesday.
Mr Trump has mostly stuck to normal practice for a US president-elect with the order in which he has spoken to foreign leaders on the phone since his election victory.
But some of his contacts have stretched the limits of the usual procedure.
Egyptian President Abdel Fattah al-Sisi, an army general who seized power three years ago, appears to have been the first leader to speak to Mr Trump after the election, ahead of closer allies like the leaders of Britain and Germany.
Mr Sisi's office called Mr Trump last Wednesday and the incoming US president told him it was "the first international call he had received to congratulate him on winning the election".
Australian media reported that Prime Minister Malcolm Turnbull was the second leader Mr Trump spoke to, after the Australian ambassador to the United States got Mr Trump's personal phone number from Australian golfer and Trump friend Greg Norman.
Mr Trump also talked on the phone to the leaders of Britain, Germany, Turkey and other allies.
But a phone call on Monday with Russian President Vladimir Putin, in which the two men agreed to aim for "constructive cooperation", raised eyebrows among Democrats and traditionalist Republicans worried about a resurgent Moscow.
Mr Trump also met Britain's anti-EU Brexit campaigner Nigel Farage at Trump Tower last weekend, ahead of any meeting with British Prime Minister Theresa May.
State Department spokesman Kirby said "there's been no outreach to date" from Trump's transition aides. "But it's not for us to approve or disapprove of conversations that the President-elect is having or may have in the future with foreign leaders."
'ONLY ONE WHO KNOWS'
Despite fevered speculation, Mr Trump has yet to say who will fill Cabinet positions such as secretary of state, treasury secretary or defence secretary. His team said that was not unusual and was in line with the timing of the transition of Democrat Barack Obama to the White House after he won the presidency in 2008.
In a tweet on Tuesday night, Mr Trump said he was "the only one who knows who the finalists are" for appointed positions in his administration.
When Mr Trump's son Eric entered Trump Tower on Wednesday morning, he was asked by reporters if any positions would be announced on Wednesday and responded: "Likely."
On the ground floor of the State Department, more than a dozen empty conference rooms await Mr Trump's transition team. State Department officials said Mr Trump's team had not yet contacted the department's counsellor, Ms Kristie Kenney, who is overseeing the transition there.
As of Wednesday morning, the Trump team also had not contacted the Pentagon about the transition, officials said.
Mr Trump denied he was trying to get security clearance for his children and son-in-law, which would allow them access to classified government information.